Office Technology · Checklist
Your office copier isn’t just a printer — it’s a networked computer that stores, scans, emails, and routes sensitive documents. That makes multifunction printers (MFPs) one of the most overlooked entry points on your network. This free checklist gives you the concrete steps to lock down your Sharp MFP and close the gaps attackers look for.
What’s inside the checklist
- Access control & passwords: user authentication (Active Directory or LDAP), authority groups, and stronger admin password rules
- Network & communication: closing unused ports, IP/MAC filtering, enabling TLS, and changing the default SNMP name
- Data encryption & overwrite: protecting data in transit and at rest with a Data Security Kit
- Periodic audits: reviewing job and audit logs and feeding them into your monitoring systems
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Secure printing, handled for you
Locking down every device is easier with a partner who manages it for you. RDI pairs Sharp multifunction printers with managed cybersecurity so your fleet is configured, monitored, and patched the right way. Request a free assessment to review your current setup.
Frequently asked questions
Why are office printers and copiers a security risk?
Modern MFPs connect to your network, store documents on internal drives, and send scans by email — so an unsecured device can expose confidential data or serve as a foothold into your network.
Does this checklist only apply to Sharp MFPs?
It’s written around Sharp’s security features, but the principles — authentication, network hardening, encryption, and auditing — apply to virtually any networked printer or copier.
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